Elmers End Free Church – Privacy Policy

Elmers End Free Church (EEFC) respects your privacy and we are committed to protecting your personal data. Our privacy policy below will inform you how we look after your personal and explain your privacy rights and how the law that protects you.

PURPOSE OF THIS PRIVACY NOTICE

Elmers End Free Church (EEFC) is part of the United Reformed Church.

Our privacy notice is to provide you with information on how EEFC collects and processes your personal data, including any data you may provide through this website, if you donate to the church, are a member or use the facilities at the church.

DATA CONTROLLER

EEFC is located at Goddard Road, Elmers End, Beckenham, Kent BR3.

Our Data Protection Compliance Manager (DPCM) is responsible for overseeing questions in relation to this privacy notice. They can be contacted at < privacy@elmersendfreechurch.org.uk >

Any questions about the operation of this policy or concerns that the policy hasnŐt been followed should be referred in the first instance to the DPCM.

CHANGES TO POLICY & YOUR DUTY

We will keep this privacy notice under regular review to ensure it represents an accurate reflection of the way we use your personal information.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

THIRD-PARTY LINKS

This website may include links to third-party websites. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

DATA WE COLLECT

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed.

We may collect and use your personal data as follows: first name and last name, postal address, email address and telephone numbers.

We use different methods to collect data from you as follows: by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you: get involved in the life of church through a church service, becoming a church member, a group or taking part in an activity, a charitable donation or by completing a giving envelope.

HOW WE USE YOUR DATA

We hold records of the people in our congregation, volunteers, guest and service users and use this information to coordinate church activities and to keep you informed of things happening in the life of the church.  

We may also collect and use information about our suppliers, contractors and visiting ministers. This information is used to manage and administer the church and to carry out our charitable purposes. We will only use your personal data where the law allows us.

PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA

We have set out below a description of the ways we collect and process your personal data so we can:

- Manage and administer the church

- Administer financial transactions and donations

- Administer our courses or events

- Comply with a legal or regulatory obligation

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please email <privacy@elmersendfreechurch.org.uk> if you need details about the specific legal ground we are relying on to process your personal data.

MARKETING

We will never send you marketing emails or share your data with third parties.

COOKIES

We do not use cookies on our website.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

DATA RETENTION

We will only retain your personal data for as long as necessary to fulfill the purpose(s) we collected it.

- What data? Name and contact details.

- Source of personal data? The data subject.

- Who is the information shared with? N/A

- Where is the information stored and processed? Within the EEA.

- Purpose(s) for processing? Management of church facilities; accounting of donations; administration of events.

- Retention period? 1 year with a monthly review

- Legal basis for processing? Article 6(1)(f) – legitimate interest

YOUR LEGAL RIGHTS

Under certain circumstances, you have rights under data protection laws in relation to your personal data.

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons, which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information, which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please email <privacy@elmersendfreechurch.org.uk>.

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

The policy was last updated on 20th May 2018.